We understand that privacy is such an important part of life. We want you to be confident that your information is secure and will remain private. To ensure this is the case for you, check out what we are doing below...
WHO ARE WE?
LM Recruitment Solutions Ltd.
Registration No. 15113469
LM Recruitment take data protection seriously and aim to comply with all applicable Data Protection legislation and industry best practice.
All our data is stored and secured externally on a carefully selected cloud-based system. This software has the latest encryption methods to ensure maximum security of your data. Only employees that are granted access will be able to see your information, which is hidden behind password secured protection.
With personal data that is accessible online, we at LM Recruitment take full precautions to protect this information, once it comes into our control. We will not be responsible for your data that is accessible online unless there has been a breach of our own systems or if there has been any company negligence.
You have the right to see personal data that we keep about you and will supply this upon receipt of a written request.
WHAT DOES THIS POLICY COVER?
We at LM Recruitment take your personal data seriously.
This Privacy Notice:
1.) Sets out the types of personal data that we collect about you
2.) Explains how and why we collect and use your personal data
3.) Explains how long we keep your personal data for
4.) Explains when, why and with who we will share your personal data;
5.) Sets out the legal basis we have for using your personal data;
6.) Explains the effect of refusing to provide the personal data requested;
7.) Explains the different rights and choices you have when it comes to your personal data;
8.) Explains how we may contact you and how you can contact us.
WHAT PERSONAL DATA DO WE COLLECT ABOUT YOU?
We collect information about you which enables us to find relevant, available opportunities and assess your suitability throughout the recruitment process.
We collect personal information including, but not limited to your first name, surname, email address (both personal and business), telephone number, residential address, job title, company name, job function, location, sector and CV. As a supplier of permanent, contract and interim recruitment solutions, we may also ask for identification documents, evidence of right to work (RTW), educational records, work history, next of kin and emergency contact details, references and links to your professional profiles on behalf of our client base.
WHERE DO WE COLLECT PERSONAL DATA ABOUT YOU FROM?
We do collect personal data from various avenues such as;
· Directly from you - This may be supplied by telephone, video call, email or in person. This is information you provide whether searching for a new opportunity, during the different recruitment stages or at a recruitment or networking event.
· Job boards that you have registered your details with, where we are clearly and specifically named as a recruitment company with whom your data may be shared.
· By reference or word of mouth. This could be from a friend or ex work colleague that has recommended you. We will speak with you before storing your personal data.
· Via social media platforms you have engaged with, LinkedIn being an example.
HOW AND WHY WE USE YOUR PERSONAL DATA?
We will use your data so that we can provide our services to you, including:
HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?
We keep your personal information only for as long as is necessary in line with the reason for which we process it, as described above.
Please note that we may retain some of your information after you cease to use our services if it is necessary to meet our legal obligations.
We will determine the relevant retention period cases by case, which is based on different factors. We will remove data that has become dormant due to lack of contact, after a maximum of 2 years from the last contact, unless legally obliged to hold for longer.
WHO DO WE SHARE YOUR PERSONAL DATA WITH?
We share your information with our client base with the aim of securing employment with that company.
There may be times when we speak with companies outside of our client base but we will not send your details to such companies without your consent. Consent can be taken verbally from you in such circumstances.
We may also share your personal data with suppliers, contractors and agents who may perform services for us, such us; professional advisers e.g. accountants or lawyers, insurance brokers, consultants, background check agencies, email marketing agencies, event organisers.
Where needed, we may share personal data with government or law enforcement authorities or any other third party in any jurisdiction, if we believe that we have an obligation to do so or that such action is necessary to protect, defend or enforce our rights.
In the event of a sale of the business or transfer of assets to any third party provided they are obliged to only use your personal data for the purposes that you have provided it to us.
We may also conduct checks on you to verify the accuracy of the information you have provided and where we do this we may share your information with former employers or clients.
WHAT LEGAL BASIS DO WE HAVE FOR USING YOUR INFORMATION?
For prospective employees, candidates, contractors, referees and clients, our processing is necessary for our business interests in that we need the information in order to be able to match suitability for potential roles, to find potential candidates and to contact clients & referees.
We may also rely on our processing being necessary to perform a contract for you, if you are a client, candidate or contractor and we are negotiating or have entered into an agreement with you to provide services to you or receive services from you.
We may also use your information if we must establish, exercise or defend legal claims or where the personal information is in the public domain.
WHAT HAPPENS IF YOU DO NOT PROVIDE US WITH THE INFORMATION WE REQUEST OR ASK THAT WE STOP PROCESSING YOUR INFORMATION?
Should you request for your personal data to be removed, or consent is not provided for us to store your data, then this will hinder our abilities to match you to suitable employment thus meaning we may not be able to represent you.
DO WE MAKE ANY AUTOMATED DECISIONS CONCERNING YOU?
No, we simply do not make any automated decisions.
DO WE USE COOKIES TO COLLECT PERSONAL DATA ON YOU?
To provide better service to you on our websites, we use cookies to collect your personal data when you browse.
WHAT RIGHTS DO YOU HAVE IN RELATION TO THE DATA WE HOLD ON YOU?
By law, you have several rights when it comes to your personal data;
1. The right to be informed:
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. Therefore, we’re providing you with the information in this Privacy Notice.
2. The right of access:
You have the right to obtain access to your information (if we’re processing it), and certain other information (like that provided in this Privacy Notice).
This is so you’re aware and can check that we’re using your information in accordance with data protection law.
3. The right to rectification:
You are entitled to have your information corrected if it’s inaccurate or incomplete.
4. The right to erasure:
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions. Please note however that In line with applicable data protection legislation such as the GDPR, Data Protection Act 2018 and the Privacy and Electronic Communications Regulation 2003 (PECR – which regulates direct marketing activities via digital means), rather than delete all your personal information we may need to retain some of your basic personal information on an internal suppression list to respect your request and prevent any inadvertent future marketing contact.
5. The right to restrict processing:
You have the right to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
6. The right to data portability:
You have the right to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
7. The right to object to processing:
You have the right to object to certain types of processing, including processing for direct marketing or if you no longer want to be contacted with potential opportunities.
8. The right to lodge a complaint:
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator. In the UK, this is the Information Commissioner’s office (ICO) whose contact details are provided at the end of this Notice.
9. The right to withdraw consent:
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
· Baseless or excessive/repeated requests.
· Further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request. In the limited circumstances where we may need to do this, we will provide you with a full explanation at the time of our lawful basis for doing so along with your referral rights to lodge a complaint with the relevant data protection authority.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but if the request is going to take longer to deal with, we’ll let you know in a timely manner.
HOW WILL WE CONTACT YOU?
We may contact you by phone, email or via social media or networking sites. If you prefer a particular contact means over another, please just let us know.
WILL WE CHANGE THIS PRIVACY POLICY?
This will be reviewed from time to time to take account of new laws, changes within the LM Recruitment and to ensure it remains compliant with best practice and applicable laws.
HOW CAN YOU CONTACT LM RECRUITMENT SOLUTIONS LTD.?
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